![]() ![]() Delegation of this responsibility must be coordinated with the appropriate designee within the same organization. The supervisor is responsible for controlling, starting, and stopping work time – whether within or outside the usual work schedule. Simply establishing or communicating work schedules does not, in and of itself, relieve the supervisor of the responsibility for controlling work time. Supervisors are responsible for ensuring that staff are complying with established work schedules and that unscheduled work is performed only in bona fide emergencies. Supervisor's Responsibilities: Controlling Work Time or Hours Worked Knowingly approving inaccurate time reporting data is in violation of Duke policy and illegal under the FLSA, and may subject the individual(s) to corrective and/or legal action (up to and including termination). When a staff member, supervisor, and/or responsible designee submits and approves time reporting data, he or she is attesting to the accuracy of that data. Staff or supervisors responsible for time reporting must take steps to ensure the accuracy of the data collected. Staff are to record time worked according to the time reporting instructions.Įrrors in recording time must be reported and corrected in accordance with the time reporting guidelines.Įnsuring Reporting and Recording Accuracy The method of recording time includes a biweekly, paper time card or the electronic time and attendance system. Time worked for hourly-paid staff is recorded based upon hours and tenths of hours. The biweekly paycheck calculation is based on the staff member's time submitted. ![]() In conformance with the Fair Labor Standards Act, all hourly-paid staff are required to submit time worked on an approved Duke time reporting system. Please refer to the table below for information concerning the reporting and recording of paid time at Duke. When staff submit time worked, they are attesting that such information is accurate. Staff in hourly-paid positions are required to accurately report time worked either by paper time cards, online, telephone, or by swiping in and out of Duke's electronic time and attendance system. Lost/Stolen Paychecks & Paycheck Corrections.Corporate Payroll Services ensures that the payroll transactions comply with generally accepted accounting principles and that all withholdings for taxes, benefits, wage attachments, and voluntary deductions are reported accurately. ![]() Staff are responsible for recording and reporting accurate and complete work time to ensure the timely and accurate payment of salaries and wages and the processing of all Duke payroll disbursements and related deductions.
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